Please log in to continue
WalkMe stores your data in the region chosen during account setup.
We have data centers in the US and EU that follow local privacy and compliance laws. If you're not sure which region to select, check with your admin.
With Share documentation, learners can open WalkMe Learning Arc content as documents. Each shared format has its own link. A PDF opens in a read-only viewer inside the portal, and Word and PowerPoint files download to the learner's device. Learners sign in to the portal to open a link, so only members of your account can reach the content.
Admins set the default formats and options for the account in Export Settings. Authors then turn sharing on or off for each item and choose which formats learners get. Publishing rebuilds the shared documents automatically, so learners always get the latest version on the same link.
Supported content:
Set the account defaults to share documentation in settings:
Admins set the account defaults, and authors can override them for each course, microlearning, or simulation.
Set which formats and options shared documents use, unless an item has its own share settings.
Go to Settings and select Export Settings
Select Share Documentation
On the Learning content tab, under Formats, select the formats learners can view and download: PDF, Word, and PowerPoint
Turn on the options you need: Cover page, Quiz answers, and Simulation steps
Select the Simulation tab and set the simulation defaults:
Turn on Cover page and Include annotations if you need them
Under PDF and Word select one or more modes
Under PowerPoint, choose a layout
Select Publish
Learning content options:
Cover page: Includes a cover page with the content description and outline
Quiz answers: Shows correct answers in quizzes
Simulation steps: Includes all steps instead of a preview image
Simulation options:
Cover page: Includes a cover page with the content description and outline
Include annotations: Includes demo mode annotations only
PDF and Word: Hands-on, Standard, and Job Aid. Each mode you select gets its own link.
PowerPoint layout: None, Standard, or Styled
To see how shared documents are used, select a date range, like Last 30 days, and select Download performance report.
Open the course or microlearning and go to its Details page
In the Details page menu, select Share documentation
Under Formats, select the formats learners get: PDF, Word, or PowerPoint. With nothing selected, no documents are shared
Each format shows its status, its view count, and Copy link.
Turn on the options you need: Cover page, Quiz answers, and Simulation steps
Select Save, then publish the content
To send a link to learners, select Copy link next to the format (optional)
To use the account defaults again, select Back to Default (optional)
Each format shows its status, its view count, and Copy link. Hover over Copy link to see the status.
Open the simulation in the simulation editor and open the export dialog
Select the Documents tab
Select the formats and the PDF and Word modes learners get
Choose a PowerPoint layout
Select Apply
Review the status of each document, then select Close
Each format and mode has its own link, with a view count and Copy link.
Go to the Share documentation section of the Details page, or the Documents tab for a simulation
Clear every format
Select Save
Learners open a shared document from the Open as menu, which lists the shared formats. The menu appears in:
Each format opens differently:
Learners who aren't logged in go to the portal login page, then return to the same link. Documents follow the learner's portal language. If there's no file in that language, the learner gets the source language. Documents are built for every published offline language.
While a document rebuilds, learners get the last working file with a note.