Last Updated October 16, 2022

Brief overview

The Users page allows you to add, view and edit your WalkMe users. Access it from under the Users & Roles section.

You can also add users via the Editor.

Use cases

  • Improve user management consistency across accounts
  • Help WalkMe admins manage team permissions by standardizing role distribution and hierarchy in each account
  • Add a new permission type to support basic use cases (separate publish to Production/Test)
  • Increase account security by reducing the number of “Admin” users per account

Create a new user

  1. Click +
  2. Enter the email address of the new user(s)
    • To add users, press enter on your keyboard
  3. Click Add
  4. Choose which role and system(s) to assign to the user
    • Only one role can be assigned to a user. This role will apply to the user for all Systems they are assigned to.

  5. Click Advanced Settings to choose which SSO type and SSO ID to assign
    • SSO Type and SSO ID will only display if you have SSO toggled on in the Security tab
  6. Click Send Invitation to send an activation email to the user(s)
  7. The user will immediately receive an e-mail prompting them to activate their WalkMe account
    • This email may mistakenly send to the Spam folder. Please check there before contacting Support for assistance
  8. The user must click Activate My Account in the email and it will navigate them to the WalkMe login page
  9. The new user can set up their WalkMe account by entering a password and clicking Sign Up
    • Passwords must be at least 10 characters and contain 1 special character

View a user’s status

  1. Go to the Users Page
  2. View the “Status” column in the Users’ table

Resend a activation email

  1. Click on the relevant user from the Users list
    • The user must be in orange “Provisioned” status to re-activate
  2. Click Resend Email to resend the activation email to the user

Reset a user’s password

  1. Click on the relevant user from the Users list
    • The user must be in green “Active” status
  2. Click on Reset Password Via Email to send an email prompting a user to reset their password

Edit a user

  1. Click on the User row you want to edit
  2. Change the desired details
  3. Click Save

Manage access requests

  • The Access Requests tab is visible only to users with Admin role
  • Here, Admins can review requests from users who want to join the account
  • The Admin can assign a role, system(s), and SSO to those users in the same way as described in the steps above

Export users list

  1. On the Users tab, click the button with the three dots
  2. Click Export Users List

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