Roles and Permissions
Last Updated May 5, 2023
Brief overview
The roles and permissions page presents clear and intuitive user management architecture including a new roles hierarchy that shows detailed role permissions and eliminates the need for custom roles
Access it from admin.walkme.com under the Users > Roles & Permissions section
Use cases
- Improve user management consistency across accounts
- Help WalkMe admins manage team permissions by standardizing role distribution and hierarchy in each account
- Add a new permission type to support basic use cases (separate publish to Prod/Test)
- Increase account security by reducing the number of “Admin” users per account
Predefined roles
New roles terminology
Legacy name → current name
-
- Admin → Admin
- Workspace Owner → Content Manager
- Workspace Moderator → Builder
- Content Moderator → Content Creator
- Publisher → Publisher
- Content Curator → Content Viewer
- Analytics Access → Analyst
- Translator → Translator
A user’s role defines their permissions and limitations. In the Roles tab you will see all of the Roles listed with the corresponding number of assigned users. These are the predefined roles WalkMe supports:
- Admin: full access
- Content Manager: full access except User Management; can publish to all environments
- Builder: full access, except publish and User Management
- Publisher: view and publish
- Content Creator: write (use case: technical writer)
- Content Viewer: view only (use case: reviewer)
- Analyst: view only (use case: Insights reviewer)
- Translator: translate content in the Text & Multi-Language page
Each role specifies the user’s access to the following features:
- WorkSpace – Permissions to perform actions on specific the apps in the Editor
- Settings – Permission to save settings in the Editor
- Insights – Permissions to perform changes in Insights
- Note: It is possible to restrict access to Insights by setting the Insights role permission to “None”
- Limitation: Insights doesn’t support the “Read” permission
- User Management – Admin permissions to see and manage content in the Admin Center
- Edit Languages – Permission for Text & Multi-Language
- Customize – Permission to perform actions in the Customize tab in the Editor
- Publish – Permission to publish Editor content or settings
Add a custom role
Create a custom role when you want to have very specific permissions for the role that are not included in one of the pre-defined roles.
- In the left menu, click Roles & Permissions
- Click Custom Roles
- Click the + icon
- A side panel will open up
- Name your custom role
- Click Save
- The new custom role will appear under the Custom roles tab
Delete a custom role
- Hover over relevant custom role you want to delete
- Click the trash bin icon
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Roles and Permissions
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